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Privacy Policy

I. Data Controller Information Uniq Fight Club Sp. z o.o., VI Poprzeczna Street 23, 04-620 Warsaw, NIP: 0000873965.

II. Data Protection Officer The Administrator has not appointed a Data Protection Officer.

III. Purposes and Legal Basis for Personal Data Processing The Administrator offers the sale of sports equipment products. The recipients of the offer and the parties to the sales contract can be both private individuals and companies – personal trainers, gyms, fitness clubs, martial arts clubs, wholesalers.

In this context, the personal data of the offer recipients is processed. The Administrator processes personal data lawfully for the following purposes:

a) Product sales:

• first name,

• last name,

• company name,

• email address,

• residential or company address,

• delivery address,

• phone number,

• NIP number. The legal basis for such data processing is Article 6(1)(b) GDPR, which allows the processing of personal data if it is necessary for the performance of a contract or to take steps prior to entering into a contract.

b) Complaint handling or returns:

• first name,

• last name,

• company name,

• email address,

• residential or company address,

• delivery address,

• phone number,

• bank account number (in case of refund for products ordered with the option 'cash on delivery'),

c) Sending email notifications for communication purposes:

• email address. The legal basis for such data processing is Article 6(1)(f) GDPR, which allows the processing of personal data if the Data Controller pursues its legitimate interests in this way.

The Administrator's interest is to inform the client about activities related to the services provided.

d) Issuing invoices and fulfilling other obligations arising from tax law, such as storing accounting documentation for 5 years:

• first name and last name,

• company name,

• residential or company address,

• NIP number. The legal basis for such data processing is Article 6(1)(c) GDPR, which allows the processing of personal data if such processing is necessary for the Data Controller to comply with a legal obligation;

e) Creating records and registers related to GDPR, e.g., a register of customers who objected under GDPR:

• first name,

• email address. GDPR regulations impose specific documentation obligations on us to demonstrate compliance and accountability. Moreover, if you object to the processing of your personal data for marketing purposes, we must know whom not to subject to direct marketing because you do not wish it.

The legal basis for such data processing is, firstly, Article 6(1)(c) GDPR, which allows the processing of personal data if such processing is necessary for the Data Controller to comply with a legal obligation. Secondly, Article 6(1)(f) GDPR, which allows the processing of personal data if the Data Controller pursues its legitimate interests (in this case, the company's interest is to know the individuals exercising their GDPR rights);

f) Establishing, pursuing, or defending claims:

• first name and last name or possibly company name,

• residential address (if provided),

• NIP number (if provided),

• email address,

• IP address. The legal basis for such data processing is Article 6(1)(f) GDPR, which allows the processing of personal data if the Data Controller pursues its legitimate interests (in this case, the company's interest is to have personal data that allows establishing, pursuing, or defending claims, including from customers and third parties);

g) Archival and evidentiary purposes:

• first name and last name (if provided),

• email address. For the purpose of securing information that may be used to demonstrate legally significant facts. The legal basis for such data processing is Article 6(1)(f) GDPR, which allows the processing of personal data if the Data Controller pursues its legitimate interests (in this case, the company's interest is to have personal data that allows proving certain facts related to the provision of services, e.g., if required by a state authority);

h) Analytical purposes, i.e., studying and analyzing activity on the uniq.sport website and all its subdomains:

• date and time of website visit,

• type of operating system,

• approximate location,

• type of web browser used to browse the site,

• time spent on the site,

• visited subpages,

• the subpage where the contact form was filled out. The legal basis for such data processing is Article 6(1)(f) GDPR, which allows the processing of personal data if the Data Controller pursues its legitimate interests (in this case, the company's interest is to understand customers' activities on the website);

i) Using cookies; on the website, we process such text information (cookies will be described in a separate section).

The legal basis for such processing is Article 6(1)(a) GDPR, which allows the processing of personal data based on voluntarily given consent (when you first visit the website, a request for consent to use cookies appears); j) administering the uniq.sport website:

• IP address,

• date and time of the server,

• information about the web browser,

• information about the operating system. These data are automatically recorded in the so-called server logs each time the company's website is used.

Administering the website without using the server and without this automatic recording would not be possible. The legal basis for such data processing is Article 6(1)(f) GDPR, which allows the processing of personal data if the Data Controller pursues its legitimate interests (in this case, the company's interest is to administer the website);

IV. Cookies

1. The company, like other entities, uses cookies on its website, which are short text information saved on the user's computer, phone, tablet, or other device. They can be read by our system and also by systems belonging to other entities we use (e.g., Facebook, Google).

2. Cookies serve many functions on the website:

• ensuring security — cookies are used for user authentication and to prevent unauthorized use of the customer panel. They thus serve to protect the user's personal data from unauthorized access;

• influencing processes and performance of using the website — cookies are used to ensure the website works efficiently and to use the functions available on it, which is possible, among other things, by remembering settings between subsequent visits to the site. Thus, they help to navigate the website and its subpages efficiently;

• session state — cookies often record information about how visitors use the website, e.g., which subpages they display most often. They also enable identifying errors displayed on some subpages. Cookies used to record the "session state" help improve services and increase browsing comfort;

• maintaining session state — if a customer logs into their panel, cookies allow the session to be maintained. This means that after switching to another subpage, you do not need to re-enter your login and password each time, which improves the comfort of using the website;

• creating statistics — cookies are used to analyze how users use the website (how many people open the website, how long they stay, which content arouses the most interest, etc.). This allows us to continuously improve the website and tailor its operation to user preferences. To track activity and create statistics, we use Google's tools, such as Google Analytics; in addition to reporting website usage statistics, the Google Analytics pixel can also be used, along with some of the cookies described above, to help display more relevant content to the user in Google services (e.g., in Google search) and across the web;

• using social features — we have a Facebook pixel on our website, which allows you to like our fan page on this service while using the site. However, to make this possible, we need to use cookies provided by Facebook.

3. Your web browser by default allows cookies to be used on your device, so we ask for your consent to use cookies during your first visit. However, if you do not wish to use cookies while browsing the website, you can change your browser settings — completely block the automatic handling of cookies or request notification each time cookies are placed on your device. You can change the settings at any time.

4. Respecting the autonomy of all persons using the website, we feel obliged to inform you that disabling or limiting the use of cookies may cause quite severe difficulties in using the website, such as lengthy page load time, the need to log in to each subsequent subpage, limitations in using functionalities, and lack of interest-matched ads.

V. External Links

The website www.uniq.sport and its subdomains may contain links to other websites. We cannot be responsible for the privacy practices of these websites. We recommend that after switching to other websites, read their privacy policies. This privacy policy applies only to information collected on www.uniq.sport.

VI. Recipients of Personal Data

The website collects and processes personal data as independently as possible. However, to achieve the purposes for which personal data is collected, it uses the services of external entities.

Personal data may be transferred to the following entities:

• the hosting provider on whose server the website operates,

• entities providing delivery of products: courier companies, the Polish Post, parcel lockers,

• service providers for sending email notifications (the email address is processed),

• service providers for handling payment transactions (the payment information is processed),

• service providers for generating invoices (accounting data is processed),

• entities providing marketing services,

• entities providing IT support,

• legal and debt collection firms in case of claims,

• state authorities or other entities authorized by law, for the performance of their duties or for the purpose of pursuing claims,

• entities to which we outsource support services.

VII. Transfer of Data Outside the European Economic Area (EEA)

Personal data may be transferred outside the European Economic Area (EEA) to the extent necessary for the provision of services by third parties, including:

• IT and hosting services, including cloud computing services (e.g., Google, Microsoft, Amazon),

• marketing and advertising services (e.g., Facebook, Google, Twitter),

• email services (e.g., Google, Microsoft).

In case of transfers outside the EEA, we ensure that the third party meets the requirements of the GDPR, e.g., by verifying whether it participates in the Privacy Shield framework or by using standard contractual clauses approved by the European Commission.

VIII. Duration of Personal Data Processing

Personal data will be processed only as long as necessary to achieve the purposes for which it was collected, i.e.:

• for the duration of the sales contract,

• for the duration of the complaint handling or return process,

• for the duration of fulfilling the legal obligations (e.g., keeping accounting records),

• for the duration of the period in which claims can be pursued,

• for the duration of maintaining contact (e.g., email communication).

IX. Data Subject Rights

Under the GDPR, individuals whose data is processed have the following rights:

• the right to access their data and receive a copy,

• the right to rectification (correction) of their data,

• the right to erasure (the "right to be forgotten"),

• the right to restrict data processing,

• the right to data portability,

• the right to object to data processing,

• the right to lodge a complaint with a supervisory authority.

To exercise these rights, please contact us via email at: privacy@uniq.sport or by mail at: Uniq Fight Club Sp. z o.o., VI Poprzeczna Street 23, 04-620 Warsaw.

X. Security of Personal Data

We take the security of your personal data seriously and use a variety of security measures to ensure data protection, including:

• encryption of data transmitted online,

• using secure communication protocols (e.g., HTTPS),

• regular security audits,

• secure access controls,

• employee training on data protection.

XI. Changes to the Privacy Policy

We reserve the right to make changes to this privacy policy. Any changes will be communicated to users via our website and will take effect upon their publication.

This privacy policy was last updated on: 15.04.2021.